Key Responsibilities

• Serve as a highly trusted partner to CX2’s C-Suite, with a heavy focus directly supporting the CEO; this will entail managing a dynamic set of calendars across multiple time zones and ensuring executive time is aligned to the highest-priority business needs
• Coordinate internal and external meetings, including leadership syncs, cross-functional check-ins, board meetings, investor calls, and key partner engagements
• Act as the primary point of contact for scheduling and logistics, serving as a thoughtful gatekeeper while maintaining strong relationships across stakeholders
• Manage email triage, prioritize incoming communications, flag urgent items, and draft responses on behalf of the C-Suite as needed
• Arrange end-to-end travel logistics, including transportation, accommodations, detailed itineraries, and expense reporting
• Prepare the C-Suite for high-stakes meetings by organizing agendas, briefing materials, presentations, reports, and executive summaries
• Own protocol and stakeholder experience for high-profile engagements, including interactions with VIPs, board members, investors, and external dignitaries, ensuring a seamless, polished, and highly professional experience at all touchpoints
• Take notes during key meetings, capture decisions and action items, and ensure follow-ups are tracked through completion
• Support leadership operations by helping coordinate recurring cadences such as OKRs, planning cycles, executive meetings, and team-wide communications
• Serve as a liaison between the C-Suite and internal teams, helping ensure clear communication, alignment, and timely execution
• Partner with facilities and operations teams on office logistics, onsite meetings, events, visitor coordination, and other day-to-day needs
• Anticipate executive needs, proactively identify gaps, and resolve issues before they escalate
• Provide context, visibility, and insights that enable faster and more effective executive decision-making
• Act as a hands-on generalist, jumping into administrative, operational, and project-based work wherever support is needed

Desired Tools Experience

Tools & Systems

• Calendar & Email: Google Workspace; Outlook in the future
• Project Tracking: Lattice
• Communication: Slack, Zoom
• Documentation: Google Docs; Confluence in the future

ITAR Regulations

To conform to U.S. Government export regulations, applicant must be a US Citizen, Green Card holder, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

What We Offer

• Competitive salary, stock options and benefits, including health, vision and dental.
• 401K enrollment at 90 days.
• Generous PTO + most Federal Holidays observed.
• Professional growth and development opportunities.
• Collaborative and inclusive work environment.
• Access to the latest tools and technologies.

110000 - 130000 USD a year