Opportunities in the Upfront Portfolio


Project Coordinator



Vauxhall, Union, NJ, USA · United Kingdom
Posted on Tuesday, July 9, 2024


We believe that art has the power to change our lives and the world for the better; how art gets there - from museums across the world to regional art galleries to the intimacy of someone’s home - matters to us. If you

share this belief, please join us in our mission to be the primary service provider for the people and entities responsible for the care, movement, and long-term preservation of art and culture. Crozier is seeking a Project Coordinator in our Vauxhall, UK Location to join our EU Freight team.

Crozier is part of Iron Mountain Incorporated (NYSE: IRM), the global leader in innovative storage and information management services, storing and protecting billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. The infrastructure of Iron

Mountain uniquely positions Crozier to handle diverse and non-traditional collections. Ultra High-resolution 3D scanning, digitization, and bespoke archival solutions are some of the specific services Crozier’s affiliation with Iron Mountain affords.


As a Project Coordinator within the Road and Freight Department at Crozier Fine Arts, you're responsible for orchestrating the efficient planning, resource allocation, and stakeholder communication for transportation and logistics projects. Your role involves coordinating schedules, managing resources effectively, and ensuring compliance with regulations to guarantee the timely and safe delivery of freight.


  • Arrange and prepare estimates for shipping and transport of art works

  • Assist clients with queries using the internal manual of procedures for all operations

  • Complete the necessary paperwork for shipping and transportation of art works

  • Carry out all administration requirements, including updating systems, invoicing, packing and delivery notes and export instructions

  • Ensure paperwork is accurate for bonded stock and temporary admission

  • Arrange appropriate freight method including road, air and shipping

  • Liaise with case making facility in a timely manner

  • Arrange travel and accommodation requirements for technicians when required

  • Organise external materials when required using approved suppliers.

  • Calculate crate requirements and book with the facility in a timely manner


  • Knowledge of shipping procedures

  • Previous experience with a fast paced, project-based environment

  • Previous experience within the Fine Arts industry (Logistics, Storage, Transportation, Installation)

  • IT Literate including microsoft office and google workspace

  • Accuracy and attention to detail

  • Customer services

  • Excellent communication skills

  • Ability to work in a pressured environment

  • Team player


  • Be part of an ever-evolving global organization focused on transformation and innovation

  • A support system where you have a safe place to voice your opinion, share feedback, and be your true authentic self

  • Global connectivity to learn from teammates who share your passion for art

  • Competitive Total Reward offerings to support your career at Iron Mountain, family, personal wellness, and financial wellbeing

  • Our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm, bring your best self to work. We insist.

Category: Project/Program Management Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here .

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

Requisition: J0075905